Every country has its own immigration laws and requirements that will need to be followed for the employee to have a successful relocation. Providing Immigration Assistance as a formal relocation benefit will help your employees get started on their move and, ultimately, reduce their stress throughout the process of settling in abroad.
Here are three tasks to have your employees complete immediately.
1. Applying for a Passport
All relocating family members will require passports for the upcoming move, which is why it should be the first item acquired.
A passport is necessary for travel, work visa applications, and school applications. Typically, this is the easiest document to obtain, but can take 6-8 weeks from the time of application to delivery; however, this timeframe can be expedited for an extra fee.
At WHR Group, the Relocation Counselor will ensure the employee and family obtain passports in a timely manner and confirm any existing passports do not expire within the next year, in which case the employee will want to have them renewed to avoid any future issues.
2. Applying for a Work Visa
If your employee is going to perform any work in a new country, they will be required to have a work visa, even if it is just for a short-term assignment. This is arguably the most important document required in an international relocation, since an employee’s ability to perform work depends on it. The employee should start the application process as soon as possible, as it can take weeks to months before the visa is approved (depending on the destination country’s regulations).
The following documentation may be required for a work visa application but not limited to:
- Passports for each family member
- Birth and marriage certificates
- Divorce/adoption papers
- Additional passport photo(s)
3. Asking Questions
Moving abroad can seem like an overwhelming process, which is why your employee is going to have questions, especially if this is the first time they have relocated internationally. They should inform their Relocation Counselor of any questions, concerns, or fears as early in the process as possible. This will ensure the relocation company provides employee-specific consultative services by helping them better understand their benefits, new position, and what is required of them.
With the help of their Relocation Counselor, Destination Service Provider, and your HR department, we aim to offer the employee a smooth transition into their new country.
How WHR Group Can Help
Our aim is to coordinate and manage this process with the relevant authorities on behalf of the employee, which is why we provide assistance and advice in securing visas/work permits through our approved partners. We work closely with these partners to provide a variety of methods to monitor, measure, and improve the quality of services delivered. During this process, we also work closely with HR units to ensure all paperwork and visas are compliant and all activity is recorded.
Find out More about the Benefits You Should Offer to Your International Assignees